Minutes, February 17, 2015 (Approved)

Present: Randy Saba (OIT, guest), Terry Fernandez (OIT) Joseph Mortati (KSB, Co-chair), Brian Yates (CAS/ Psych), Alayne Mundt (Lib), Nancy Davenport (Lib), Sonja Walti (SPA, co-chair), Chris Simpson (SOC, minutes)

  1.  Minutes from the Jan 26 meeting were approved.
  2.  Photos on rosters issue – Terry F & Chris S provided an update concerning an OIT prototype using Blackboard ‘avatars’ as a means of including photos on rosters, correspondence with OIT’s Kamalika Sandell, and Randy Saba’s (OIT) role in coordinating technical aspects of this project. Conversation indicated the avatars were not a satisfactory solution due to their small size. CIS consensus on CIS approval of using AU ID photo databases rather than than Blackboard to fulfill this project conveyed to Randy and Terry F.
  3.  ATSC meeting of 2/13: Sonja attended and provided a short report. CIS agreed to ask ATSC to routinely supply ATSC minutes to CIS in order to improve communication & mutual understanding.
  4.  Report by Simpson that draft AU budget is ‘complete’, according to Provost; goes to Trustees in early March.
  5.  Brief report from AU Librarian Nancy Davenport on main features of Library budget.
  6. Brief report on Faculty Senate ‘Social Media’ temporary working committee; Brian Yates will represent SOC, with Simpson as backup in event of schedule conflicts for Brian.
  7. Renewed discussion of CIS providing “project management/faculty networking/communication center” news & networking for AU Faculty, Faculty Senate, interested staff, interested committees, etc. Agreement reached on referring to this concept as a ‘Clearinghouse’ networked via Listserv or an alternative listserv-type service.
  8. Preliminary discussion on upcoming need to select AY 2015-2016 CIS members & chairs, as well as how to involve AU faculty of Information Services and Information Technology events and policies at AU.
  9. FYI Presentation and discussion with AU Librarian Nancy Davenport on Library plan to digitize all AU syllabi for online use at AU, eventually followed by general accessibility via Washington Research Libraries Consortium. CIS Q&A and feedback expressed overall support; cautions about faculty personal telephone numbers or other private information in syllabi, and concerns regarding monetization of copyrights held by faculty.

Minutes, April 20, 2015 (Approved)

In attendance: Joseph Mortati, Brian Yates, Chris Simpson, Sarah Snyder, Sonja Walti, Amy Taylor, Alayne Mundt, Nancy Davenport, Terry Fernandez

Report from ATSC

Visit by Mike Piller, Senior Director, Academic Technology, and chair of ATSC, oversees BB support center, AV department & classroom technology, library, many of the computer labs

  • Upcoming items for SY 2015/16:
    • Classroom modernization and standardization plan (4-tier system) – will be funded (to be seen at what level)
    • Classroom inventory surveying all classrooms, forming an improvement committee to prioritize classroom renovations (incl. AV)
    • Blackboard: challenge – we’re creating disparate student experiences; we need to enhance LMS, multi-media etc. to our in-house (hybrid/online) students; upgrade to BB – no complaints so far; completely new user interface coming up and rolled out at AU; we’re buying bundles of new systems to augment BB experience, including new content management system, new community system; along with it, key hires to enhance this development
    • Labs towards thin/zero-client devices, relying on virtual computing infrastructure (starting in Anderson); less space for devices, making standing labs available as classrooms outside the time students use it; discussion of a couple of specific challenges
  • How to collaborate between ATSC and CIS: faculty voice on ATSC crucial:
    • Using CIS to a greater extent as a clearing house for news, information (using a platform for it)
    • Consider including a number of pre-defined joint meetings every semester
    • Sharing blogs, are parts thereof, creating joint learning community

Social media: Faculty Senate ad hoc committee (Brian reporting)

  • In response to a request from the Faculty Senate, and with input from Chris Simpson, Brian Yates, and many others, the Social Media Committee has developed syllabus language and other guidelines for pedagogic use and misuse of sharing lecture recordings and other course content. Ongoing education of faculty as well as students about potential uses and abuses of social media for distributing educational content is needed.

Constitution of CIS for next SY

  • Reiteration of our intention to appoint two out of three co-chairs, leaving one to be appointed in fall, once the SY2015-16 composition of CIS is in place.
  • Suggestion: Have a concluding meeting on May 4, including appointment of new chair, approval of remaining minutes, drafting of final report.